Youth Apprenticeship/Career Pathways Training Materials & Videos

Watch


Materials


​Presentation Title & Materials
​Presentation Description
Title: Technical Assistance Related to Illinois workNet and IWDS

Date: May 9, 2018 11:00-12:00

Materials:
  • Dashboard Instructions (PDF)
  • Document Customer Plans and Progress (PDF)

​Agenda

  • Progress Page: Printing the ISS
  • Progress Page:  Program Completion Status
Title: Grantee Monthly Update Webinar

Date: May 2, 2018 11:00-12:00

Materials:

​Agenda

  • Welcome-Introduction
  • Attendance/Roll Call
  • Modifications- Language Update (adding follow-up)
  • Work-Based Learning Outline (Due Today)
  • Project Check-In/Share out 
​​Title: Technical Assistance Related to Illinois workNet and IWDS

Date: April 25, 2018 11:00-12:00

Materials:

​​Agenda
  • Grantee Updates
  • Open for Questions

Title: Community of Practice - Cancelled

Date: April 18, 2018 11:00-12:00

Materials:

​​Agenda
  • Essential Employability Skills 
Title: Technical Assistance Related to Illinois workNet and IWDS

Date: April 11, 2018 11:00-12:00

Materials:  N/A

​Agenda
  • What is included in the year of follow-up?
​​Title: Grantee Monthly Update Webinar

Date: April 4, 2018 11:00-12:00

Materials:
​Agenda
  • Project Updates/DCEO Updates
  • Formal Monitoring 
  • Grant End Dates
  • What is a Career Pathway Model/Apprenticeship? 

​Title: Community of Practice

Date: March 28, 2018 11:00-12:00

Materials:

  • Community of Practice Session PaCE Framework (PDF)
​Agenda
  • PaCE Framework: Planning for Expansion to Opportunity Youth Needs TBA

Title: Technical Assistance Related to Illinois workNet and IWDS

Date:  March 21, 2018 11:00-12:00

Materials:

  • Worksite Placement and Payroll Upload (PDF)
​Agenda
Review Illinois workNet Tools to:
  • Document Worksite Placement
  • Communicate With Customers

​Title:  Technical Assistance Related to Illinois workNet and IWDS 

Date:  March 14, 2018 11:00-12:00

Materials:

  • WIOA Youth Performance Presentation (PDF)
​Agenda
  • Grantee Training on Performance Metrics

​Title: Grantee Monthly Update Webinar

Date: March 7, 2018 11:00-12:00

Materials:

​Agenda
  • Modification Questions
  • Formal Monitoring Check-In
  • 1 Year Follow-up
  • Grants Extension to 12/2019
  • Project Check-In/Share out

Title: Technical Assistance Related to Illinois workNet and IWDS. 

Date: February 28, 2018 11:00-12:00

Materials:

  • Individualized Services, Training, and Employment Plan (ISTEP) Rubric (PDF)


​Agenda

  • Illinois workNet Updates
  • Featured Topic:  What to Include in the Service Delivery Plan
  • Related Feature Topic Tools Overview

Title: Community of Practice 

Date: February 21, 2018 11:00-12:00

Materials:

​Agenda

TBA

Title: Technical Assistance Related to Illinois workNet and IWDS. 

Date: February 14, 2018 11:00-12:00

Materials:

  • Case Note Tool in Youth Career Pathways (PDF)
  • Telling the Story in Case Notes PPT (PDF)
  • Case Note Rubric (PDF)

​Agenda

  • Illinois workNet Updates
  • Featured Topic:  Creating Good Case Notes
  • Related Feature Topic Tools Overview

Title: Monthly meeting with all grantees to review grant exceptions, update goals, and address any concern

Date: February 7, 2018 11:00-12:00

Materials:


​Agenda

  • Project Updates/DCEO Updates
  • Formal Monitoring
  • Business Engagement Updates
  • Project Check-In/Share Out

Title: Grantee/Provider TA Webinar

Date: January 31, 2018

Materials:

  • Case Note Tool in Youth Career Pathways (PDF)
  • Document Customer Plans and Progress (PDF)

​Agenda

  • Case Note Updates:  Added Task/Type
  • Progress Page Updates:  Added 30 Day Progress Alert
  • Use Progress Page for ISS

Title: Grantee/Provider TA Webinar

Date: January 24, 2018

Materials:

  • Business and Career Services Example: WIOA Eligibility Checklist (PDF)

​Agenda

  • WIOA Eligibility Checklist & Supporting Documentation
  • Review Dashboard Numbers

​Title: Career Ladders/Lattices and Career Pathways

Date: January 17, 2018

Materials:

  • Career Ladders/Lattices and Career Pathways PowerPoint (PDF)

​Agenda

  • Career Ladders/Lattices Overview
  • Career Pathways Overview
  • Group Discussion

Title: Grantee/Provider TA Webinar

Date: January 11, 2018

Materials:

  • Application and Suitability Page Instructions for Partners (PDF)
  • Document Customer Plans and Progress (PDF)

​Agenda: 

  • Review Suitability Page - Update Customer Recommendation for Enrollment/Not Suitable/Decline to Participate
  • Adding Services in the Progress Page
​Title: Grantee Status Meeting

Date: January 3, 2018

Materials: 
  • Meeting Agenda (PDF)
​Agenda:
  • Attendance/Roll Call
  • Quarterly Reporting Due 1/30/2018
    • PPR/PFR
  • Business Engagement Plans
  • Project Check-In/Share out  
    • How are the projects going?
    • Participant Numbers
    • Illinois workNet assistance
    • Partners on the project – Relationship Building
  • Questions/Comments
  • Wrap Up/Closeout

Title: Building Community Connections Through Career Pathways and Apprenticeships

Date:  December 20, 2017

Materials:

  • Building Community Connections Through Career Pathways and Apprenticeships PowerPoint (PDF)

​Agenda:

Share partnership work related to:

  • Who partners are connecting with?
  • How they are managing those partnerships?
  • What are some specific challenges?
  • How has it informed their work as an organization?
​Title: Grantee/Provider TA Webinar

Date: December 13, 2017

Materials: 
  • Application and Suitability Page Instructions for Partners (PDF)
  • Suitability Application Instructions for Customers (PDF)
  • Document Customer Plans and Progress (PDF)
  • Technical Assistance Notes November 29, 2017(PDF)

​Agenda:
  • Polling Question 
  • Next Steps For Customer Data Clean Up
    • Dashboard Overview
    • Suitability - WIOA Eligibility  & Recommendation for Training Program
    • Progress Page Identify Contact 
    • Jim Potts is Reaching Out to Specific Grantees
​Title:  Grantee Status Meeting

Date:  December 6, 2017

Materials: 
  • WIOA Youth Application (PDF)
  • WIOA Youth Eligibility File Review (PDF)
  • WIOA Services for Youth Apprenticeship November 29, 2017 (PDF)
  • 2017 Youth Grant Business Engagement Plan (Excel)

​Agenda:
  • Attendance 
  • Project Check-In 
    • How are the projects going
    • Participant Numbers
    • Illinois workNet assistance
    • IWDS assistance
  • Eligibility Template 
  • Business Engagement Plans 
  • Request for 5% window- Tammy
  • Follow-Up

Title: Provider TA Webinar

Date:  November 29, 2017

Materials:

  • Technical Assistance Notes (PDF)
  • WIOA Services for Youth Apprenticeship (PDF)

​Agenda:

  • Application and related dashboard section
  • Suitability Page and related dashboard section
  • Progress Page and related dashboard section
  • Provider Information Area

​Title: Building Community Connections Through Career Pathways and Apprenticeships

Date:  November 15, 2017

Materials:

  • Building Community Connections Through Career Pathways and Apprenticeships PowerPoint (PDF)


​Agenda:

  • What Opportunity Youth Face Now
  • Vision for the Future
​​Title: Illinois workNet Tools TA  Webinar

Date: November 8, 2017


​Agenda:
Review Illinois workNet Updates
  • ISTEP/Progress Page Customer View
  • Customer List Export 
  • IWDS Sync Updates
  • Application Updates 
  • Suitability Page Updates

Title:  Monthly Grantee Goals, Concerns and Updates Webinar

Date: November 1, 2017
Agenda
  • Attendance/Roll Call
  • Project Check-In/Share out  
  • Quarterly Reporting 
  • Business Engagement Outline  
  • Open- Questions/Comments 
  • Wrap Up/Closeout 



Title: Reporting Webinar

Date: October 24, 2017

Materials:

  • Reporting Webinar PPT (PDF)
​Quarterly Reporting PFR, PPR, & Trial Balance Forms

Title: Youth Apprenticeship Community of Practice Webinar

Date: October 19, 2017

Materials:

  • Vermilion County’s Talent Pipeline - Building a Stronger Community PPT (PDF)
​Vermilion County’s Talent Pipeline - Building a Stronger Community  Presented by Kim Kuchenbrod, CWDP with Vermilion Advantage

Title: Technical Assistance(TA) Overview

Date: October 11, 2017

Materials:
  • Process Steps and System Identification Overview (PDF) (Visual Process Flow)
  • Adding Training Programs (PDF)
  • Suitability Application Instructions for Customers (PDF)
  • Application and Suitability Page Instructions for Partners (PDF)
  • Schedule Customers with LWIA Career Planners (PDF)
  • Document Customer Plans and Progress (PDF)
  • Worksite Placement and Payroll Upload (PDF)

​Agenda

  • Production Updates
  • Sync Existing Applications
  • Complete Suitability
  • Enter Plans and Services
  • Planned Production Updates

Title: Technical Assistance(TA) Syncing Customers with IWDS/Illinois workNet
Date: October 4, 2017

Materials:

  • Process Steps and System Identification Overview (PDF) (Visual Process Flow)
  • Adding Training Programs (PDF)
  • Suitability Application Instructions for Customers (PDF)
  • Application and Suitability Page Instructions for Partners (PDF)
  • Schedule Customers with LWIA Career Planners (PDF)
  • Document Customer Plans and Progress (PDF)
  • Worksite Placement and Payroll Upload (PDF)

​Agenda

  • Production Updates
  • Sync Existing Applications
  • Complete Suitability
  • Enter Plans and Services
  • Planned Production Updates
Title: WIOA Youth Eligibility Training & Illinois workNet Youth Application (In-Person Training)
Date: September 27, 2017

Materials:
  • WIOA Eligibility for Authorized to Work, Selective Service, and Veterans PPT (PDF)
  • WIOA Low Income criteria PPT (PDF)
  • WIOA Youth Eligibility PPT (PDF)
  • Youth Apprenticeship/Career Pathways Program Tools in Illinois workNet PPT (PDF)
  • Process Steps and System Identification Overview (PDF)
  • Adding Training Programs (PDF)
  • Suitability Application Instructions for Customers (PDF)
  • Application and Suitability Page Instructions for Partners (PDF)
  • Schedule Customers with LWIA Career Planners (PDF)
  • Document Customer Plans and Progress (PDF)
  • Worksite Placement and Payroll Upload (PDF)

​Agenda

  • Eligibility Resources (Commerce Policies and Department of Labor Training and Guidance Letters)
  • Protection of Personnel Identifying Information (PII)
  • Overview and discussion of WIOA General Eligibility - Selective Service - Authorized to Work in U.S. Selective Service and Authorized to Work in U.S. Case Studies
  • Overview and discussion of Serving Veterans  
  • Power Point and discussion of WIOA Low Income
  • Power Point and discussion of WIOA Youth Eligibility 
  • WIOA Case Studies
  • Discussion and Demonstration of the IwN Application and Communication Tools
  • Demonstration of the Application in IWDS
    Demonstration of Determining Eligibility and Enrolling WIOA Youth Services
  • Dashboard after certified and enrolled in IWDS
Title: Assessments & Resume Builder
Date: September 27, 2017

Materials:
  • Assessments and Resume Builder PPT (PDF)
​Agenda:
  • Available Assessments within Illinois workNet
  • Adding Additional Assessments
  • Using the Resume Builder Tools
  • Accessing Customer Resumes
  • Next Steps
Title:  IWDS Sync Update and Worksite Placement Tool Overview

Date: September 20, 2017

Materials:

  • IWDS Sync Update and Worksite Placement Tool Overview PPT (PDF)
  • Worksite Placement and Payroll Upload - Youth Apprenticeship Instructions (PDF)

​Agenda

  • What You Can Do Now:  Application & Suitability Review
  • IWDS Sync Update and Progress Page Overview
  • Worksite Placement and Payroll Upload Overview
  • Next Steps
Title:  Progress Page and Scheduling Tool Overview

Date: September 13, 2017

Materials:

  • Progress Page and Scheduling Tool Page Overview PPT (PDF)
  • Schedule Customers with LWIA Career Planners (PDF)
  • Application and Suitability Page Instructions for Partners (PDF)
  • Suitability Application Instructions for Customers (PDF)
​Agenda
  • Suitability Process Review
  • Scheduling Tool Overview
  • Progress Page Overview
  • Next Steps
Title:  Suitability Page Overview

Date: August 30, 2017

Materials:

  • Suitability Page Overview PPT (PDF)
  • Application and Suitability Page Instructions for Partners (PDF)
  • Suitability Application Instructions for Customers (PDF)
​​Agenda
  • Suitability Process Flow
  • Suitability Page Overview
  • Next Steps
Title:  Being a Mentor in a Youth Apprenticeship Program

Date: August 29, 2017

Materials:

  • Being a Mentor in a Youth Apprenticeship Program PPT (PDF)
  • Apprenticeship Recruitment Toolkit (PDF)
  • Editable Sharable Image Male (PPT)**
  • Editable Sharable Image Female (PPT)**
  • Sample flyer (PPT)**
  • More Sharable Images (Google Drive)
​Presented by Young Invincibles

Agenda
  • Introductions & Overview
  • Understanding Today's Youth
  • The Role of a Mentor
  • Questions & Other Resources


**Note:  Placeholder text is included in the  editable flyer and images for social media. These are not facts, but rather suggestions on the type of information to provide.

Title:  Online Suitability Application Overview

Date: August 23, 2017

Materials:

  • Online Suitability Application Overview PPT (PDF)
  • Adding Training Programs (PDF)
  • Interim Suitability Form (PDF)
​Agenda
  • Suitability Process Flow
  • Training Program Information Data Entry Updates
  • Online Suitability Application Overview
  • Interim Suitability Process
  • Next Steps

Title: Add Training Programs Into Illinois workNet

Date: August 16, 2017

Materials:

  • Training Program Entry PPT (PDF)
  • Adding Training Programs (PDF)
  • Interim Suitability Form (PDF)

​Agenda

  • Customer Process Flow Overview
  • Suitability Process Flow
  • Training Program Information Data Entry
  • Interim Suitability Process
  • Next Steps

Title: Fiscal Training Webinar (Use the link below to access the webinar.)

Date: August 16, 2017

Webinar Recording:Fiscal Training Webinar

Recording Password:  MeUcmxs7

Materials:

  • Fiscal Training PPT (PDF)
  • GRS User Manual (PDF)
​This brief 20 minute webinar is a walkthrough on fiscal reporting, cash requests, and documentation requirements for grantees.  It includes a demonstration of the GRS system and should be useful to all grantee fiscal staff.  The following link  will lead to a webex recording accessible with the password below. Also find posted the slides from the webinar, and the GRS manual, which has already been distributed.
​Title: 2017 Youth Pilot Grantee Meeting

Date: July 27, 2017

Materials:
  • Agenda (PDF)
  • Presentation (PDF)
  • GRS User Manual (PDF)
  • RACF ID Request Form (MS Word)
  • Sample DGR (Excel)
​Agenda:
  1. Welcome and Get Ready to Learn, Build, and Share
  2. Purpose and Goals
    • Program Requirements
    • Eligibility of apprentice/youth
      • Tracking & case management of apprentice/youth performance – ILWN/IWDS
      • Illinois workNet
      • Illinois Workforce Development System (IWDS)
  3. Reporting
    • Programmatic
      • Quarterly DGR
    • Fiscal
      • Quarterly Trial Balance
    • Financial reimbursement
    • GATA Requirements
  4. Implementation Plan
  5. Communication Plan
    • General communication
    • List of contacts for specific pieces of communication
      • Identifying individual and collective roles and responsibilities
    • Staying in touch
      • Updates from the State
      • Updates from Grantees
    • Community of Practice
    • Technical Assistance
      • General TA for Grantees
      • TA for employer partners
  6. Press Release/Marketing
  7. Q&A