Grant Systems and Tools

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The following systems and tools are involved in the pre-award, award, and post award phases of grant awards. (Note: This is not an exhaustive list.)

Federal Tools
Automated Standard Application for Payments (ASAP) - TREAS
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ASAP, or the Automated Standard Application for Payments, is a platform through which award recipients and federal agencies may process grant payment requests and handle disbursement reporting activities.






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The Defense Logistics Agency (DLA) CAGE Code website provides a standalone solution to search for foreign and domestic entities' CAGE information.





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This federal-wide resource managed by the HHS DATA Act Program Management Office (PMO) facilitates the consistency of federal financial and business terms and definitions and collects the agreed-upon standardized data elements.






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DisasterAssistance.gov is a resource for citizens impacted by a disaster. The website provides information about support and services, and it is also a channel through which entities may apply for financial assistance.





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The Dun & Bradstreet Government iUpdate tool allows applicants to look-up or request a unique DUNS number, which is required when registering on Grants.gov.





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The Payment Management System, like ASAP, is a platform that handles the grant payment requests and disbursement reporting activities of grant recipients and grant-making agencies.





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Research.gov serves the research community by providing access to important information, thus streamlining business processes among partner agencies.





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The System for Awards Management is a free platform through which entities applying to receive awards from the U.S. Federal Government must register.




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This will be the official U.S. government website for people who make, receive, and manage federal awards. Includes descriptions of federal assistance listings, each of which is associated with a Catalog of Federal Domestic Assistance (CFDA) number.




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The Tracking Accountability in Government Grants System warehouses over 20 years of HHS grant-award program data, and it is designed to facilitate the public and private sector constituent's understanding of the work, availability, benefits, and trends in HHS-facilitated public investment.




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USASpending.gov is a single, searchable website accessible to the public listing information about every Federal award, as required by the Federal Funding Accountability and Transparency Act (FFATA) of 2006.




State Systems/Tools

Pre-Award and Award:

Illinois Secretary of State – Certificate of Good Standing

The database includes information regarding corporations, not-for-profit corporations, limited partnerships, limited liability companies and limited liability partnerships, as well as, other business-related information.

Illinois Grant Accountability and Transparency Act (GATA) Grantee Portal

The grantee portal provides a coordinated, non-redundant process for the provision of effective and efficient oversight of the selection and monitoring of grant recipients, ensuring quality programs, limiting fraud, waste and abuse, and defining the purpose, scope, applicability and responsibilities in the life cycle of a grant.  All centralized grant processing runs through the Grantee Portal and all entities must be registered to be eligible to receive grant funds from a state agency.

Centralized Indirect Cost Rate System (CARS)

All State of Illinois grantees receiving awards from Illinois grant-making agencies must enter the State of Illinois Centralized Indirect Cost Rate System to substantiate its organizations' election regarding indirect cost reimbursement.

Post Award:

Program Management

Illinois Workforce Development System (IWDS)

The Illinois Workforce Development System (IWDS) is the internet-based management information system used to collect information about the customers who have been and are being served by the Workforce Innovation and Opportunity Act (WIOA) and Trade Adjustment Assistance Act (TAA) programs. This information is reported to the U.S. Department of Labor on a quarterly or annual basis, depending on the program, and is also used by the state and the Local Workforce Innovation Areas (LWIAs) to manage the WIOA and TAA programs.

Incumbent Worker Tracking System (IWTS)

The Illinois workNet Incumbent Worker Tracking System (IWTS) is the source for planning for and reporting on Incumbent Worker Training.

Illinois workNet (IwN)

The Illinois workNet® Portal and Program utilize partnerships and technology to expand seamless and real-time access to workforce development resources aimed at individuals, employers, and workforce/education partners.  This site provides program-related instructions and resources designed to assist grantees with program management. 

Financial Reporting

Grantee Reporting System (GRS)

The Illinois Department of Commerce and Economic Opportunity Grantee Reporting System (GRS) is an electronic reporting system consisting of several screens accessible by grantees.  It allows for electronic entry of costs, obligations, miscellaneous receipts and disbursements, and cash requests. For guidance on accessing the GRS, please refer to the GRS Grantee Handbook and GRS Training PowerPoint.


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