Updates



A List of Updates and Releases to Keep You Informed
September 7, 2021
Updated:

  • Fix AJAX error on datatables
  • User Management instruction updates

July 9, 2021
Updated:
  • Add worksite to other than permanent employment option.
  • When clicking edit on a customer in the worksite placement list or on the list of customers at a worksite, you are redirected to the career plan to make corrections.

July 2, 2021
Updated:
  • Additional option "Educational Documentation" added to upload categories
  • Change to notifications and how application is submitted to help users complete application submission.
May 27, 2021
Updated:
  • CLS Plans option added to Uploads categories.
  • Added categories to Agency file uploas of: Agency MOU, Agency Contracts, Agency Staff Training, Worksite Agreement
  • Hid Improved Life Skills Outcomes until steps are being used.
  • Display progress tab without errors.
  • Data base change for specific customer
  • Correction to how E101 tracks on Progress page.
  • Fix to previous participants being able to complete IYIP application.
  • Option added to Agency upload categories "Incentive/Stipends Paid"
  • Fixed conditions for how Case Life Skills Assessments track in progress page.
April 30, 2021
Updated:
  • The upload documents tool to include a category for the upload: Plans, Payroll, timesheets, eligibilty documents, and Educational documents.
  • Application for students re-entering the program with another grant or another agency was repaired.
  • the number of enrolled youth shows in the row with the grant information entered.
  • Casey Life Skills was added to the export report.
  • Added County to eligibility verfication. 
    • If Cook County, must pick township
    • If Cook Chicago, must pick community
  • Updated a customer glitch
  • Updated connection between Employment 101 Generation 1 and 2 reporting on overview page and Performance on Progress page.
  • Fix to subsidized day tracking:
    • DO NOT track subsidized days unless Subsidized Start Date is entered.
    • MUST HAVE date entered in Subsidized Start Date to track subsidized days. If there is not a subsidized start date DO NOT track dates for subsidized total.
    • STOP tracking subsidized days when Subsidized end date is entered.
    • ADD a warning message if someon eis adding an end date to the service AND IF there is a subsidized start date BUT NOT a subsidized END date.
    • Message reads:  Warning - Subsidized END date is blank.
    • No message if there is not a subsidized start date.
    • Agencies track employment with these steps whether or not the employment is subsidized. A person may exhaust their subsidized days because of moving from one job to another.



March 16, 2021
Updated:
  • A column has been added to the payroll export list to indicate enrollment category for easy sorting. 

March 10, 2021
Updated:
  • On the Customer Services Report there is now a column to view the number of customers who have had a step marked as Evaluated / Not Required. https://apps.illinoisworknet.com/SiteAdministration/Reports/Reports/CustomerService 
  • The situations list for customer applications has updated situations and order. Several items have been added, several items have been hidden, but the data if marked before being hidden will be included in reporting.

February 18, 2021
Updated:
  • Updated text to recommended upload for certificates of staff completing training
  • Added additional options to establish a worksite including:
    • work-based learning
    • work experience
    • internships
    • on-the-job training
    • permanent employment
    • apprenticeship
    • pre-apprenticeship


February 1-16, 2021
Updated:
  • Entering staff received training, any date can be entered into the date entry field.
  • When accessing a customer profile from a list, you will land on the customer overview page.
  • Any employment that is entered into a step with subsidized days tracked will add together with Stipend/Incentive based days and provide a total in three spots - on related steps, on the worksite placement page, and on the progress page.
    • Steps include:
      • Start permanent employment 
      • Pre-apprenticeship
      • Apprenticeship
      • complete an internship
      • Complete On-the-job training
      • Complete paid work experience
      • Stipend/Incentive based experience
  • Subsidized days cannot overlap with other positions or stipend / incentive steps.
  • Casey Life skills is now tracking on the Overview page.
  • There is a check box to mark if the Casey Life Skills plan has been uploaded to the customer uploads tab.
  • Added a signature line and date for the customer to sign a printed version of the application.
  • Update to Enrollment History dates when customers are enrolled into a program will show the date the program was changed. 
  • Ability to enter Grant detail information was repaired.
  • On the Worksite placement page for a customer, when clicking on the job, the user is redirected to the career plan to make modifications to the step.

January 12, 2021

Updated:

  • Changes to Career Plan
    • All prepopulated steps are required
    • Option to mark those steps as Evaluated Not Required
    • A required case note cannot be bypassed for any steps for Referral to services
  • Signature, date and print option added to application.
  • New situations added to customer application
    • I would be eligible to receive Free/Reduced lunch at school when I attend school.
    • I do not participate in organized afterschool activities.
    • I had or have a DCFS case worker.
    • I have been accused of being in a gang.
    • I have a brother/sister who is a teen parent.
    • I have a brother/sister who dropped out of school.
    • I have an Individual Education Plan (IEP) at school.
    • I have been accused of bullying.
  • Changed worksite placement dashboard to reflect maximum number of subsidized days allowed per program.
  • Casey Life Skills description details block enlarged to allow paragraphs.
  • Staff training obtained can be tracked in the Provider information section to include Casey Life Skills, Trauma Informed Training and Sexual Harassment Training.
  • Agencies can enter grant number information and anticipated number of participants.
  • Progress Page and Overview Page updates:
    • Added note to NOCTI section that it became optional as of July 1, 2020
    • Added Casey Life Skills tracking for customers
    • Added education outcomes
      • considered a "Senior"
      • Attainment of HS Diplomea or GED
      • Promoted a grade level
      • re=enrolled into HS
      • Enrolled in GED classes
      • Enrolled in Higher Ed or Technical School
      • None of the above.
    • Added life skills outcomes
      • demonstrating improved anger management and/or conflict resolution skills
      • demonstrating increased life skills
  • Student stipend / incentive participation is now tracking on the Worksites tab on a customer profile. number of days in subsidized and stipend classes will be combined to track total number of days not to exceed amount allowed for specific grant enrollment.

October 14, 2020

Updated:

  • Added prepopulated steps for new participants who have not had a career plan. List of steps added to partner page for reference so steps may be added to customers added prior to October 14. 2020.
October 9, 2020

Updated:

  • Added the ability to add services on the Grantee Details page for those that will be used by the grantee in their program.
  • Searchable services can be added or removed and filtered by category. 
  • Services are added to customer career plan from the reduced selections.
September 16, 2020
Updated:
  • Adjusted tracking on dashboard to moved Youth in Red and Yellow Rows who have been "Closed" to gray rows for application, eligibility and not enrolled.
  • Added options for new IYIP training categories to enrollment section of youth eligibility.
  • Minor text changes to self-evaluation and worksite evaluation.
August 18, 2020
Updated:
  • Changed references to CYEP to DHS Youth Programs / DHS Youth Partners

August 4, 2020
Updated:
  • Added new service for Incentives and stipends.

July 17, 2020
Updated:
  • Added updated worksite evaluation and self-evaluation to the customer profile on the Customer Service Center
  • Added self-evaluation to customer profile on My Dashboard.
  • Added comparison report for pre / post self evaluation and initial and final worksite evaluation

July 7, 2020

Updated:

  • References to COVID Pilot removed.
  • Date function added to allow change in enrollment from CYEP to C-SYEP.



June 11, 2020

Updated:

  • Customer Progress Page now has the option to select CYEP, COVID Pilot, or C-SYEP for program choice.
  • Dashboards have the option to select CYEP, COVID Pilot, or C-SYEP for program choice.
  • CYEP reports have the option to select CYEP, COVID Pilot, or C-SYEP for program choice.

June 3, 2020

Updated the worksite placement function:

  • Added subsidized wage start and end dates
  • Subsidized wages will cease to count days when a  customer end date is entered.
  • Customer will be removed from the dashboard rows that track down to 90 days of subsidized wage and placed in appropriate row.
May 18, 2020

Updated the worksite placement function:

  • Added Inactive dates input field for when a customer becomes inactive and returns. 
  • Subsidized wages will cease to count days when a  customer is entered as inactive.
  • Status history will record when a customer enters or leaves inactive status. 

May 1, 2020

Updated the worksite placement function:

  • Redirect adding customer from the worksite placement pages to a new step 

April 21, 2020

  • Updated the customer progress page:

  1. Social Security number is no longer required to mark a youth as non-eligible
  2. Additional Enrollment Status options were added:
    • Not Eligiblie, 
    • Not Enrolled - Declined to Participate, 
    • Not Enrolled - Unable to Contact
  3. Discharge / Case Closure was updated to remove the date requirements, and offer a number of new reasons for closing the case to include: 
    • Youth Decided Not to Participate
    • Enlisted in the Military
    • Attending Secondary (High School)
    • Attending Post-Secondary School/ College
    • Reserved Forces Call to Active Duty
    • Personal - (Treatment Center, etc.)
    • Deceased
    • Incarcerated – DJJ or DOC
    • Youth Moved
    • Employed – No Longer Needs Services
    • Unable to Locate Youth
    • Entered Registered Apprenticeship Program
  4. Follow-up will be required for the 270 days, but the youth does not have to retain a "Open" status.


January 2, 2020
  • Updated the Services Report:
    • To allow new steps/services to be added to the career plan through the report.
    • Changed “Due Date” text to “Planned Due Date”.
    • Require Planned Due Date and allow the Planned due date to be updated for IWDS services. Planned due date is not required for IWDS, but should be included if you are making a plan.
    • To include the instruction section and goal fields in the  export/import.
    • Add a filter for open (enrolled)/closed (exited the program) customers.
October 9, 2019
  • Released the Risk Report. The Risk Report provides a break down of how many customers identified each risk factor on their CYEP intake form/application.
October 7, 2019
  • Updated Services Report to allow staff to update services for multiple customers at one time using an online form or upload.
  • Updated Worksite Placement to allow staff to delete duplicate employers and worksites as long as the site does not have placements or related payroll upload.
  • Updated Reports to include a filter to view a list of available reports by category or program.
September 20,  2019
  • Updated progress page case closure dropdown menu text from "select" to "Not Closed". If accidentally close a case, you can un-close the case by selecting "Not Closed".

September 16, 2019
  • Added close out status column to the customer list page.  Added a filter to default showing only open cases, but the user has the option to see all customers or closed only customers as well.
  • Updated login in screen layout.
  • Updated the progress page checkbox for "Did you hear about this through your local FCRC?" since the checkbox means the customer selected it on the application.
  • Updated the progress page eligibility section to require males 18+ to be registered with Selective Service in order to eligible.
  • Updated the progress page info bubbles to match the instructions.
  • Release the updated PPR and demographic report for grantees to review their number to see if the report is working properly.

August 7, 2019
  • Updated Customer List Export:
    • Moved last case note date field to the column before the case note.
    • Added Management Report button.
August 5, 2019
  • Updated password reset.  When a partner updates the customers password, it creates a temporary password.  When the customer logs in, the screen they view has been simplified to  clearly show the two options for updating their password.
August 2, 2019
  • Added an export to the customer list.
  • Updated the Career Plan partner view for adding services/steps. This impacts career plans across all programs.

July 30, 2019

  • updated where customers track who have never had a job and case is closed.

July 29, 2019

  • Updated where customers track if they never completed their application and if eligibility was not verified.

July 12, 2019

  • Updated Progress Page Verify Eligibility section, included info bubble in the performance area, and updated the instructions area.
  • Updated profile so the response to the application gender question populates pronouns in the profile.

July 1, 2019

  • Updated customer application.
  • Added Overview Page.

June 22, 2019

  • Added three videos to How-To list:
    • Adding a worksite and customer for employment.
    • Adding subsidized payroll.
    • CYEP customer process start to finish.

April 25, 2019

  • Reordered columns on Full List of Resources on CYEP Partner page
  • Added Technical Assistance dates to the main page.
  • Updated a workplace training video.

April 19, 2019

  • Updated CYEP Partner page to new view consistent with other IWN partner pages.
  • Added Partner Guidance page with articles about CYEP practices.
  • Moved FAQ to Full List of Resources page.

September 12, 2018

  • Updated the CYEP dashboard:
    • Fixed the application start rows so they populate correctly.
    • Moved the Partner contact not identified row.
    • Moved the In School and Out of School Youth under the Enrollment Status:  Enrolled row to show those rows only included enrolled customers.
  • Updated ISTEP so that it is called Career Plan.
  • Updated the customer view of the Illinois workNet Career Plan so it includes Illinois workNet articles about finding jobs.

August 29, 2018

  • Updated the CYEP Periodic Performance Report (PDF) to include more info bubble and next step information.  Also a cumulative post program column was added to the report.

August 8, 2018

  • Updated/enhanced the worksite placement employer search.
  • Update worksite placement module so that you can view additional employer and worksite contact information such as their email.
  • Fixed customer list export to include employer information.
  • Added Update log to the customer's ISTEP.
  • Fixed bug so that customer can access their ISTEP from their My Dashboard.
  • Updated My Dashboard so the customer will have direct access to their ISTEP.

June 20, 2018

  • Updated the Progress page to include a section for case closure and updates to the performance measures section.
  • Updated the Periodic Performance Report (PPR) to include the ISTEP areas and on/off track indicators.

May 16, 2018

  • Released Individualized, Services, Training and Employment Plan.

April 11, 2018

  • Released Periodic Performance Report.

April 4, 2018

  • Removed the requirement for including an end date in the worksite evaluation.

March 29, 2018 

  • Added contact date to case note entry.
  • Released updated worksite placement dashboard.

March 23, 2018

  • Updated Worksite Placement and Payroll Upload 

March 9, 2018

  • Updated worksite placements – made enhancements to the process for adding employers and worksites.  Added ability to identify subsidized and unsubsidized wages for a worksite placement.
  • Update Assessment export to include more assessment information.

February 8, 2018

  • Released the Intake Dashboard.  Intake Dashboard Instructions (PDF)

February 5, 2018

  • Assessment Tool Update:  Fix tools so that it automatically shows all of customers a partner can access.  A future enhancement is to add a filter to display a subset of customers based on Customer Support Center group.

January 23, 2018

  • Assessment Tool Update: 
    • Updated Grade Level Equivalent Scores drop down menu to ranges rather than specific levels.
    • Fix ability to add Other Assessment Name

January 18, 2018

  • Updated the progress page:
    • Included logic to the verify eligibility section to ensure the proper data is collected
    • Include complete/not complete icons in the performance measure section
    • Added case notes to the progress page.  Case notes can be sent to contacts.
  • Updated Application: 
    • Fixed spelling error
    • Changed the "attained" to "received" in the Highest Level of Education dropdown list

December 22, 2017

  • Released CYEP initial progress page.  Additional features will be added as the remaining tools are developed.
November 22, 2017
  • Released CYEP partner tools and application.

November 21, 2017

  • Updated partner guide to include the following pages:  Full List of Resources/Instructions, Training Materials & Videos, Frequently Asked Questions, and Updates.

November 15, 2017

  • Uploaded the archived CYEP Partner Tool and Initial TA Webinar.