Youth Career Pathway PY2018 Partner Updates

Tool and Resource Updates
March 22, 2019
  • Updated the Customer Support Center Assessment Tools to include TABE 11/12 as an option for Other Assessments.  

February 18, 2019

  • Added Decline to Participate (gray line) to the Dashboard in the Customer Application Status section.

February 6, 2019

  • Updated the Julio Management Report export to include a summary of credentials for each grantee.
  • Updated the Worksite Evaluation tool so staff could resend a request to complete the evaluation or indicate they are completing on behalf of the employer.

January 28, 2019

  • Updated Dashboard to remove line items that reference Customers who have/do not have synced IWDS Career Service/Activity.  This will be included in dashboards for WIOA Adult programs, but this is not currently a service type for youth. Youth in this program will not be enrolled as an adult.

January 23, 2019

  • Updated Julio Management Report for WIOA Youth Programs to identify more grantee program information such as in/out-of-school programs and industry.
  • Update Provider Info - Training Program page so that training program information fields would not be automatically cleared out if a different source was selected.  A Clear Fields button was added if the form needed to be cleared because incorrect training program information was selected.

December 21, 2018

  • Measureable Skills Gain was added to the Progress page.  This information is populated by IWDS.
  • Added the Management Report for WIOA Youth Grantee Projects.
  • Updated Services Report.

December 14, 2018

  • Added Participant Improvement Plan Example (Word) to the Full List of Resources page.

December 5, 2018

  • Removed the not submitted (Illinois workNet) applications from triggering the updates needed notification emails.

November 30, 2018

  • Added Tips for Exiting Customers in IWDS (PDF).
November 28, 2018
  • Fixed automatic overnight sync with IWDS.

November 5, 2018

  • Updated the outcome section of the dashboard to include milestone outcomes and identify those who can still have outcomes entered into IWDS.
  • Updated case notes so the contact date cannot be in the future.

May 9, 2018

  • Updated progress page and dashboard to include program completion status.
  • Added Follow-up as a case note type/task.

April 4, 2018

  • Removed the requirement for including an end date in the worksite evaluation.

March 29, 2018 

  • Added contact date to case note entry.

March 23, 2018

  • Updated Worksite Placement and Payroll Upload 

March 9, 2018

  • Updated worksite placements – made enhancements to the process for adding employers and worksites.  Added ability to identify subsidized and unsubsidized wages for a worksite placement.
  • Updated credential entry in the application and the services area to align with IWDS.
  • Added services into the services tool.
  • Update Assessment export to include more assessment information.
  • Fixed the list of contacts that could be selected.  Grantees could see/select LWIA career planners from other LWIAs.  Now it is fixed so they can only select the planners that are working with their organization.
  • Updated links and text in the Youth Apprenticeship Suitability section that includes eligibility/policy information.  The updated links will pull the most recent version of the related policy.

February 8, 2018

  • Dashboard updated to include notifications and next steps.  Dashboard Instructions (PDF)

February 5, 2018

  • Assessment Tool Update:  Fix tools so that it automatically shows all of customers a partner can access.  A future enhancement is to add a filter to display a subset of customers based on Customer Support Center group.

January 31, 2018

January 30, 2018

  • Suitability Page Update: Recommended dropdown menu is locked once the customer is a registrant.  The recommended program checkboxes remain unlocked so programs can be added if needed.
  • Progress Page Update:  Added a 30 Day Progress Page Review Alert
  • Case Notes Update:  Added a case note task/type field

January 23, 2018

  • Assessment Tool Update: 
    • Updated Grade Level Equivalent Scores drop down menu to ranges rather than specific levels.
    • Fix ability to add Other Assessment Name

January 18, 2018

  • Updated Observational and Worksite Evaluations to include a download feature to export/print a copy of the assessment after it is completed.
  • Updated Suitability Page - If not suitable is selected, a text box is available to "Explain why the customer is not suitable".  The text is displayed in the suitability section.
  • Added new filters to the dashboard to filter by project type, grantee/provider, and training program.
  • Update Progress Page - Added Individual Service Strategy to the services section under Youth Work Related.
  • Update API  to send IWDS a -
    • Case note when a contact is added to the progress page.
    • Case note when an application is submitted that includes the name of the provider that was selected in the application.
    • County code to IWDS when an application is submitted.

December 19, 2017

  • Updated Intake/Process Dashboard so that grantees would not see a number for customer who started an Illinois workNet application, but had not selected a provider.
  • Updated Customer List Export - Added the suitability review column to the export.

December 15, 2017

  • Fixed export to pull the correct last for of SSN. 
  • Updated Intake/Process dashboard text to better describe the flow of data.
  • Released the new assessment dashboards that use graphics as well as tables to display the data.

December 1, 2017

  • Added upload section to the provider level.
  • Update the dashboard so that it will populate based on youth services.
  • Updated Suitability Page text to highlight the eligibility quick reference information.
  • Updated Actual Enrollment so that it closes access to the application.
  • Fixed workNet ID search.
  • Fixed the customer export.
  • Added a program filter to the customer list page.
  • Changed the menu title in the partner tools from “Resources” to “Provider Info” and updated the instructions.

November 16, 2017

  • Updated the Training Materials & Videos page with Building Community Connections Through Career Pathways and Apprenticeships webinar information.

November 8, 2017

  • Released ISTEP/Progress Page customer view.
  • Updated customer notification to let customers know about their ISTEP summary view.
  • Added customer export button to the customer list.
  • Updated IWDS sync to pull in customer information for co-enrolled customers.
  • Application updates include:
    • Updated the redirect to Illinois workNet once the customer submits their application.  The customer is redirected to Illinois workNet and automatically logged into their account.
    • Updated WIOA pre-screening questions so they will populate IWDS with barriers that impact WIOA Eligibility.
  • Updated Suitability page to match the updated WIOA pre-screening questions.  The application populates the WIOA eligibility section.  This section include a "show" link to show a quick reference to required documentation and related policy.
  • Updated the Training Materials & Videos page with Illinois workNet Tools webinar information.

November 3, 2017

  • Updated the LWIA career planner notice to request services to be entered into IWDS.  The update minimized the service information to only include the information that needs to be updated. 

November 2, 2017

October 31, 2017

  •  Updated IWDS/Illinois workNet sync to pull in the applicant/registrant customer status.

October 25, 2017

October 20, 2017

  • Release updated sync to allow customers in LWIA 7 to populate and update customers IWDS LWIA 90.

October 19, 2017

October 11, 2017

October 4, 2017

  • Updated the Training Materials & Videos page with Technical Assistance(TA) Syncing Customers with IWDS/Illinois workNet webinar and materials.

September 27, 2017

  • Updated the Training Materials & Videos page with Assessments and Resume Builder webinar and materials.
  • Provided in-person WIOA eligibility and Illinois workNet Tools training at Lewis & Clark College.
  • Released IWDS sync and Progress page to production.

September 25, 2017

  • Released Case Notes, Assessments, and Scheduling Tool to production.

September 22, 2017

  • Updated the Training Materials & Videos page with IWDS Sync Update and Worksite Placement Tool Overview webinar and materials.
  • Released Worksite Placement Tools.

September 15, 2017

September 1, 2017

  • Updated the Training Materials & Videos page with Suitability Page Overview webinar and materials.
  • Released the suitability page in the Youth Apprenticeship and Career Pathway partner tools.

August 30, 2017

August 28, 2017

  • Released the application in the Youth Apprenticeship and Career Pathway partner tools.

August 24, 2017

August 18, 2017

  • Added instructional material for providers.
  • Updated the Training Materials & Videos page with archived GRS Training and Training Program Entry webinar materials.

August 16, 2017

  • Release the Youth Apprenticeship and Career Pathway training program data entry tools.

August 4, 2017

  • The Youth Apprenticeship/Career Pathways Partner Guide is published with archived training materials.